In today’s fast – paced business world, efficient management of human resources is crucial for employee attendance tracking, as it directly impacts productivity and overall workforce management. Odoo, a leading open-source ERP software, continues to evolve with its latest version,Odoo 16,offering even more advanced features for HR Module, including Attendance management.
In this blog, we will explore the Attendance module in Odoo 16,its key functionalities, and how it can help organizations streamline employee attendance tracking while ensuring transparency and accuracy.
Benefits of Using Odoo 16 Attendance Module
Implementing the Attendance module in Odoo 16 can bring numerous benefits to an organization:
Enhance Accuracy: The integration on biometric devices and real – time tracking ensures accurate attendance records,eliminating discrepancies and time theft.
Improve Productivity : By efficiently managing attendance and time off, HR teams can focus on more strategic tasks, ultimately enhancing overall productivity.
Better Compliance : Odoo 16 helps organizations comply with labor and regulations regarding employee attendance and work hours.
Transparent Work culture : Employees have access to their attendance records,promoting transparency and fostering a positive work environment.
Simplified Payroll Processing: The accurate attendance data generated by Odoo 16 facilitates seamless payroll processing,ensuring employees are paid accurately and on time.
How to Implement Odoo 16 Attendance Module
Implementing the Attendance module in Odoo 16 involves the following steps :
In the Odoo Employee module, you can enable various employee description activities through the Settings window located in the Configuration menu dropdown options.These activities can be activated to enhance the functionality and features related to employee description in the system .
Within the Employees sections, you will find three distinct choices to manage employees – related functionalities.Presence Control, Advance Presence Control, and Skill Management. These option offer a range of capabilities to effectively handle employee attendance and skill – related data in the Odoo system.
By selecting the presence control option, you gain the ability to input employee attendance data in the system.This data can be based on various factors such as attendance records,user status within the system,or a combination of both.Additionally, with Advance Presence Control option, you can specify a reporting screen, an email address, and IP address.This allows you to establish criteria based on the number of emails sent , the IP address,or both,for attendance tracking.
Furthermore,upon activating the Skill Management feature, you can enhance employee profiles by adding skills and resumes. This empowers you to maintain a comprehensive skills repository for each employee within the system.
Upon enabling the Presence Control settings,you will notice a new Presence report section under the Reporting Menu, as illustrated in the screenshot below.This report section provides valuable insights into employee attendance data,aiding in workforce management and decision-making processes.
Below,you can find the Employee Presence Homepage, offering an insightful view of your workforce attendance.
By Navigating to the reporting menu and selecting Presence, you can access a comprehensive report detailing the presence status of each employee.The report is presented in a user-friendly Kanban view, as depicted below.This view showcase the list of present employees, arranged in an organized Kanban format,providing a clear overview of their attendance status.
With this feature,you can easily obtain an overview of employees who are absent on a specific day.By utilizing the options available in the let corner of the homepage,such as Company,Absence/Presence, and Department, you can view the list of currently present employees and access their data accordingly.
The Filter Group By and Favorite options offer convenient ways to sort and organize the required employee data,ensuring a seamless and efficient workflow.As shown in the above screenshot,these options provide flexibility in customizing the view to suit your specific needs, enabling quick access to relevant employee information.
The Employee Kanban view Provide information like name , designation , department, tags , email ID , and contract number.Absence can be marked with a cross on the card.The Kanban view grants access to essential functions :
Time Off : Efficiency manage employee time -off request within Odoo.
SMS : send automated updates and reminders to employees via SMS.
Log : Maintain a record of important employee interaction and activities.
These features optimize workforce management and boost HR Operations in Odoo’s Employee module.
Time Off Function
The “TIME OFF” button allows you to manage an employee’s time off leave efficiently. Clicking on this button from the Kanban Card will direct you to a configuration form, as depicted in the screenshot below. In this form, you can easily update and handle the employee’s time off requests with ease.
The “TIME OFF” button in the configuration form allows you to manage an employee’s leave reason and mode. You can select the time-off type, modify dates and duration, and add notes in the description section. Additionally, you can attach supporting documents if needed. After editing, save the details, and administrators can use the “APPROVE” and “REFUSE” buttons to manage time-off requests efficiently.
SMS & LOG Function
Managers or HR users can conveniently send SMS notifications to employees when they take unplanned time off using the SMS button.
On this page, you have the option to share a pre-written default message text by selecting in from the Load Template menu.Clicking on the LOG button will open a mail configuration popup window,as depicted below.From this window, you can efficiently manage configure email notifications for smooth communication with employees.
From this page , you can easily send pre -written default message texts by selecting them from the Lord Template section menu.Depending on the situation, you can choose a suitable mail template and customize it with your own words. Furthermore , the Attachments option allows you to include files or documents in your mail for added convenience.
Clicking on the Employee Information Kanban Card will open the Employee Profile Configuration form. Within this form, you can efficiently manage various employee-related tasks, such as handling “Documents,” “Planning,” “Time Off,” “Timesheets,” “Equipment,” and more, as depicted in the screenshot below. This comprehensive profile configuration empowers HR users and managers to streamline employee management efficiently.
Efficient attendance tracking is the cornerstone of effective HR Management , and Odoo 16’s Attendance module offers a comprehensive solution for organization of all sizes. By leveraging the features provided by this module,businesses can streamline attendance tracking, enhance employee productivity, and create a transparent work culture.As Odoo continues to evolve,it remains a reliable ERP solution for modern businesses aiming to optimize their HR Operations and drive overall growth.